The Cloth Hall in Krakow is a historic building located in the heart of the city’s Main Market Square, near to our office. This Renaissance-era structure has served many purposes over the centuries, but it is most famous for its history as a bustling marketplace for textiles and other goods. Today, the Cloth Hall is a popular tourist attraction, housing the Krakow National Museum’s Gallery of 19th-Century Polish Art, as well as a variety of stalls selling traditional crafts and souvenirs. With its striking architecture and rich history, the Cloth Hall is considered one of Krakow’s most iconic landmarks.


How to Hire People for Poland: A Comprehensive Guide

Welcome to our comprehensive guide on hiring in Poland. Whether you’re a multinational corporation or a burgeoning startup, securing the right talent is paramount. Poland’s dynamic job market offers numerous opportunities. Let’s delve in.

Table of Contents

  1. Understanding the Polish Job Market
  2. Legal Aspects of Hiring in Poland
  3. Cultural Insights and Work Ethic
  4. Steps to Hire the Perfect Candidate
  5. Frequently Asked Questions

1. Understanding the Polish Job Market

Poland: A Hub of Talent

Poland’s job market is a treasure trove of skilled professionals across various industries, including:

  • Information Technology
  • Manufacturing
  • Finance
  • Healthcare
  • Tourism

Top Cities for Recruitment

  • Warsaw – The business hub
  • Krakow – A thriving tech center
  • Wroclaw – The academic and research hotspot
  • Gdansk – Maritime and logistics excellence

2. Legal Aspects of Hiring in Poland

Navigating Poland’s employment regulations is crucial:

Work Permits & Visas

Ensure proper work permits for non-EU nationals.

Employment Contracts

Detailed contracts outlining terms, compensation, and conditions.

Employee Rights & Benefits

Polish employment law guarantees certain rights and benefits to employees. Key considerations include:

  • Working Hours: Employees are generally expected to work 8 hours a day and 40 hours a week. Overtime is compensated accordingly.
  • Vacation Days: Polish law provides for a minimum of 20 paid vacation days per year.
  • Maternity/Paternity Leaves: Expectant parents can avail maternity and paternity leaves, with mothers typically entitled to 20 weeks of maternity leave.
  • Sick Leaves: Employees are entitled to sick leave, and the employer typically pays sickness benefits.
  • Termination Rules: Polish labor law governs the termination process, outlining notice periods and severance pay.

Tax Considerations:

Poland’s tax system includes the following key elements:

  1. Personal Income Tax:
    Employees are subject to progressive personal income tax rates, which range from 17% to 32%. Employers are responsible for withholding and remitting these taxes on behalf of employees.
  1. Social Security Contributions:
    Both employees and employers contribute to social security funds, covering health insurance, pension, and disability benefits. These contributions are calculated as a percentage of the employee’s gross income.
  1. Corporate Income Tax:
    Companies operating in Poland are subject to a flat corporate income tax rate of 19%. Understanding corporate tax laws is essential when establishing a business presence.
  2. Value Added Tax (VAT):
    Poland imposes VAT on goods and services. The standard VAT rate is 23%, with reduced rates for certain items.
  3. Transfer Pricing Rules:
    Poland has transfer pricing regulations that require related entities to transact at arm’s length prices to prevent tax evasion.

Understanding and complying with Poland’s tax laws is crucial to avoid legal issues and ensure proper financial management when hiring in Poland. Employers should consult with tax experts or legal advisors to navigate these complexities effectively.

3. Cultural Nuances and Work Ethic

  • Punctuality: Poles appreciate punctuality, so arrive on time.
  • Direct Communication: Expect straightforward and transparent communication.
  • Work-Life Balance: Polish employees value a balance between work and personal life, emphasizing efficiency during work hours.

4. Steps to Hire the Right Candidate

Follow these steps to find the right fit:

  • Job Posting: Utilize local job boards like Pracuj.pl, InfoPraca.pl, or LinkedIn.
  • Interview Process: Combine face-to-face interviews, practical assessments, and cultural fit evaluations.
  • Reference Checks: Essential to contact previous employers.
  • Onboarding: Implement a structured onboarding process to ensure a smooth integration into Polish work culture.

Additionally, consider the option of using an Employer of Record (EOR) service:

Employer of Record (EOR): Exploring an EOR service is a valid option. EOR providers can handle all administrative and legal aspects of hiring in Poland, including payroll, taxes, and compliance with local employment regulations. This can simplify your expansion process and ensure legal compliance from day one.

5.Frequently Asked Questions

What are the key tax considerations when hiring in Poland?

Poland has various tax obligations for both employers and employees. Understanding income tax rates, social security contributions, and other tax-related matters is crucial.

Can I hire remote workers in Poland?

Yes, Poland allows remote work arrangements. Ensure that you comply with labor laws and tax regulations for remote employees.

Are there incentives for hiring in specific regions of Poland?

Some regions in Poland offer incentives, such as reduced corporate tax rates or grants, to encourage businesses to establish a presence there. Research local investment incentives for potential benefits.

How can I stay updated on changing employment laws in Poland?

Staying informed about legal changes is essential. Consider consulting with legal experts specializing in Polish labor law or subscribing to government updates and industry publications.

What is the notice period for terminating employment contracts in Poland?

Notice periods vary based on the length of employment and specific circumstances. It’s advisable to refer to the labor law or seek legal advice for precise information.

Are there language requirements for job postings in Poland?

While Polish is the official language, many job postings are in English, especially in international companies. However, specifying language requirements in job postings is common.

We are ready to support you on your expansion!

Hiring in Poland offers numerous rewards, thanks to its diverse talent pool and strong work ethic. Adhering to local regulations, understanding cultural nuances, and maintaining transparent communication will facilitate a successful recruitment process.

Do not hesitate to reach out to us. You can reach us by dialing + 31 244 400 300, send an email to hr@thisworks.nl or apply via our contact sheet!


Do you have questions? Please contact Nick.

Nick Smits

Manager of Finance


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